What does a Commercial Property Manager do?

An Commercial Property Manager oversees the day-to-day operations of buildings and complexes, such as malls or office parks. Their duties typically include collecting rent, negotiating leases, and supervising cleaning and maintenance activities.

As a Commercial Property Manager, they manage all leasing activities and serve as the tenants’ point of contact. Their responsibilities include preparing and processing documents, answering inquiries and correspondence, supervising the property staff, and developing strategies to optimize operations. There are also instances where they must collect and process payments.

Commercial Property Manager Responsibilities

  • Prepare correspondence, expense reports, and other administrative files and arrange for a courier service and overnight deliveries.
  • Maintain office clerical, filing and record keeping systems.
  • Coordinate production and ordering of signs, tenant identification, etc.
  • Assist in the production of monthly and annual reports.
  • Assist in preparation of transaction related documents.
  • Maintain contact information and databases for the organization.
  • Aid in the production of departmental reports (e.g. business plans, financial statements, RFPs).
  • Maintain adequate inventory of all office supplies and contact all vendors when maintenance is required on general office equipment.
  • Coordinate regular inventories of the business property.
  • Contractor coordination.
  • Coordinate tenant move-ins.
  • Obtain estimates/bids for repairs at the property. Generate and track service orders, approvals, and distribution.
  • Sort, code, and ensure accuracy and compliance with contracts of all property related invoices.
  • Coordinate and schedule appointments, on-site & off-site meetings and conference calls.
  • Collect and organize all property information in a format for quick reference.

Commercial Property Manager Qualifications

  • Bachelor’s degree in real estate management or a related field preferred.
  • Minimum of 5 years of experience in commercial property management.
  • Knowledge of local and federal laws governing commercial property management.
  • Strong understanding of budgeting and finance.
  • Proficiency in MS Office Suite and property management software.

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