Workforce planning is an organization’s strategy to identify what positions they will need to create and or fill and executing a plan to ensure that key employees are hired.

In this process, the recruitment team analyzes the current staffing and forecast future hiring needs in order to make sure that the company is not over or understaffing, address any skills gap, and be steadfast in achieving the business targets. This also helps to uncover different training needs and manage budgets for recruiting.

There are different elements around workforce planning to ensure that it is effective, relevant, and successful:

1. Anchor your workforce planning with the company’s long-term goals.

The workforce is integral to the company, allowing for its different departments to function as expected. In assuring that the company is neither over or understaffed, not only manages the workload but also addresses specific training needs of the employees from onboarding to development.

2. Involve key stakeholders and find the right employee to head the process.

The input from the stakeholders will identify the qualifications that are needed for the role as well as the supplemental learning that it requires for future development and continuous learning. Having a strong and steadfast lead for this process will strike through all the elements with accountability and in the agreed time frame.

3. Consider industry insights on hiring/recruitment and consult external advice.

Looking for best practices within the industry broadens your perspective. There may be new ways that you can adapt to make sure that your planning will be effective. If you are unsure of the route that you should follow, seek professional advice from an industry expert or consultant.

4. Always be reminded of your company culture.

Make sure that your exceptional culture is communicated well throughout the workforce.  As we have learned, candidates are attracted to companies with very open company culture, allowing for its people to be themselves and grow.

5. Keep track of the progress of your process.

Routinely checking your progress will allow you to see progress and identify challenges. Reviewing your progress can also allow you to see if the workforce needs identified are still applicable.

Overall, having a plan is always beneficial. Being prepared is the key to having a successful set of the workforce in the company. Having a well-organized workforce plan, allows you to manage your budgets well and prepare for any unprecedented changes in the demographics and the industry. Go ahead and check what you have in place and lead your company to keeping a good workforce.



This blog is in partnership with DesignRush