What does a Payroll & Benefits Specialist do?

A Payroll & Benefits Specialist oversees and manages a company’s compensation procedures, ensuring accuracy and timeliness. Their responsibilities typically include gathering and organizing timesheets, preparing and processing documentation, monitoring employee attendance and schedules, updating databases, preparing and processing invoices, and maintaining records of all transactions.

Payroll & Benefits Specialist Responsibilities

  • Process bi-weekly/monthly payroll for employees, ensuring accuracy and compliance with company policies and legal regulations.
  • Enter data into payroll and administrative databases and software programs.
  • Calculate wages, benefits, tax deductions, commissions, etc.
  • Stay up-to-date with federal, state, and local payroll and benefits laws and regulations.
  • Prepare and submit required reports to government agencies and benefit providers.
  • Stay up-to-date with federal, state, and local payroll and benefits laws and regulations.
  • Maintain accurate records of payroll documentation and transactions.
  • Respond to payroll-related inquiries and resolve concerns.
  • Perform account balance and payroll reconciliations.
  • Prepare financial reports for accounting and auditing purposes
  • Prepare periodic payroll reports for review by management.

Payroll & Benefits Specialist Qualifications

  • A degree in accounting, business, or a related field preferred.
  • A minimum of 5 years’ experience working in payroll or a similar role.
  • Knowledge of payroll software (e.g., ADP, Paychex) and benefits management systems.
  • Strong understanding of relevant labor laws and regulations.
  • Excellent communication and interpersonal skills.
  • Strong organizational and time management skills.
  • High numerical aptitude.

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