What does a Legal Executive Assistant do?

A Legal Executive Assistant provides high-level administrative support to Executives within a law firm or corporate legal department. A Legal Executive Assistant’s role goes beyond routine administrative tasks as they need critical problem-solving and analytical skills, an eye for detail, and the ability to function as a trusted partner with the Executives they support.

Legal Executive Assistant Responsibilities

  • Facilitate effective and timely communication on behalf of Executives with Clients and other parties.
  • Provide calendar management for Executives, including daily agendas and scheduling.
  • Assist Executives in prioritizing their day, including meetings, appointments, correspondence, and other important tasks, ensuring they stay on schedule.
  • Oversee the production of legal documents, coordinating with internal teams and external parties as necessary.
  • Monitor deadlines and ensure the timely filing of legal documents, maintaining compliance with regulatory requirements and court procedures.
  • Coordinate logistics for legal meetings, conferences, and events, preparing materials, arranging catering, and coordinating travel as needed.
  • Maintain an effective filing system for legal documents and correspondence.
  • Prepare and draft documents, ensuring accuracy and adherence to appropriate standards.
  • Track legal and billable activities and review invoices and payments to ensure timely processing.

Legal Executive Assistant Qualifications

  • Bachelor’s degree in Legal Studies, Business Administration, or a related field.
  • At least three years of experience supporting senior level Executives in a corporate or legal environment.
  • Effective organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and a high degree of accuracy in all activities.
  • Excellent communication, interpersonal, and problem-solving skills.
  • Exemplary professionalism and the ability to handle confidential information with the utmost discretion.

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