What does an Office Manager do?

An Office Manager is responsible for overseeing workplace operations and logistics. They lead the management of office processes and services to ensure that everything is running smoothly day-to-day.

An Office Manager also oversees office supply procurement and inventory, optimizes documentation and filing systems, develops office policies and procedures, leads the administrative team, and provides support to executive leadership and other department heads to ensure a functional and productive office environment.

Office Manager Responsibilities

  • Oversee general office operations.
  • Supervise, mentor, and train administrative staff and delegate assignments to ensure maximum upskilling and productivity of the team.
  • Purchase office supplies and equipment and maintain proper inventory levels.
  • Produce reports, compose correspondence, and draft new office-related contracts.
  • Organize the office layout and oversee the maintenance of equipment.
  • Maintain the office’s condition and arrange necessary repairs.
  • Partner with HR to update and maintain office policies as necessary.
  • Coordinate with the IT department on office equipment and technology.
  • Ensure all items are invoiced and paid on time.
  • Manage contract and price negotiations with office vendors and service providers.
  • Provide general support to visitors.
  • Assist in the onboarding process for new hires.
  • Assist employees regarding office management and procurement matters.
  • Liaise with facility management team and vendors, including janitorial, maintenance, and security services.
  • Plan in-house or off-site team-building activities, including special events and conferences.

Office Manager Qualifications

  • A bachelor’s degree in business administration or a relevant field.
  • Minimum of two years of experience in an office management role.
  • Working knowledge of office administration responsibilities, systems, and procedures.
  • Hands-on experience with office equipment, such as printers and phone systems.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Adept at solving problems and making decisions quickly and efficiently.

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